We are pleased to announce the latest enhancements to Kabeen’s data flow management capabilities. These improvements provide more detailed technical information about data flows and the ability to centralize documentation, making it easier to manage and secure your IT.

Key Enhancements

Technical details of Data flows
You can now specify the technical details of data flows, including the protocol used for exchange, data format, technical port used, and encryption. These details will soon be available in the flow diagram filters to help identify flows to implement during a Move to Cloud project or to conduct a risk analysis on unencrypted flows carrying sensitive company data.

Flow documentation
It is now possible to attach documentation to data flows. In some IT systems, flow management is centralized, orchestrated by a scheduler or an ESB (Enterprise Service Bus). These flows are industrialized, and documentation for interfaces or half-flows can now be centralized in Kabeen.

How to Use the Enhanced Data Flow Features

1. Add Flow Details
   Navigate to the "Data Flows" section within the application and select "Add a new flow." Fill in the general information, including the source, target, and type of data being exchanged.

2. Advanced Settings
   In the advanced settings, specify the protocol, data format, exchange frequency, technical port, and whether encryption is used. Add any relevant comments or notes.

3. Attach Documentation

   Upload any supporting documents directly to the flow record. This can include documentation for interfaces or half-flows, making it easier to centralize and access important information.

Benefits of Enhanced Data Flow Details

• Risk Analysis
  Conduct a detailed risk analysis of unencrypted flows carrying sensitive company data, ensuring better security and compliance.

• Move to Cloud Projects
  Identify and implement data flows needed during a Move to Cloud project, streamlining the transition process.

• Centralized Documentation
  Centralize all documentation related to data flows, ensuring that all team members have access to up-to-date information, improving overall efficiency.

These enhancements provide a comprehensive view of your data flows, making it easier to manage and secure your IT infrastructure. By centralizing this information in Kabeen, you can ensure that all team members have access to detailed and accurate data flow information.

We have enhanced the "Finance" dashboard in Kabeen to allow you to project the future costs of your contracts. This feature provides a clear view of upcoming expenses related to your applications.

You can now obtain a projection of costs for licenses, subscriptions, and associated services (training, integration, etc.) for the next ten years.
In addition to the annual view, it is possible to visualize costs for each quarter and each month, offering detailed granularity of your expenses.

How to Use This Feature

1. Access the Finance Dashboard
   Navigate to the "Finance" section in Kabeen and select the dashboard.

2. Configure the Projection Period
   Choose the desired projection period (up to 10 years) to get a comprehensive view of your future expenses.

3. Analyze the Costs

   View projected costs by year, quarter, or month. Use filters to explore the details of licenses, subscriptions, and associated services.

Benefits of Cost Projection

Budget Planning
Anticipate your expenses and prepare your budgets more accurately.

Resource Management
Identify periods of high costs and plan resources accordingly.

Decision-Making Support
Use projections to make informed decisions about necessary investments and rationalizations.

For more information on this new feature, visit our help center or contact our support team. We are here to help you get the most out of Kabeen.

We announce significant enhancements to our contract management functionality in Kabeen, providing you with more detailed and comprehensive contract information for each application. These new features are designed to help you stay on top of contractual obligations and streamline your IT management processes.

Key Features

• User Subscription Tracking
  Easily identify the number of users subscribed under each contract. This feature allows you to monitor user allocation and ensure compliance with license agreements.

• Notice Period
  Define and track the notice period for each contract. This helps you to be better prepared for upcoming contractual deadlines and avoid any last-minute surprises.

• Cost Allocation and Subscription Details
  Specify who has subscribed to the contract and allocate the costs to the appropriate entity within your organization. This ensures clear accountability and accurate financial tracking.

How to Use the Enhanced Contract Features

1. Add Contract Details
   Navigate to the "Contracts" section within the application and select "Add a new contract." Fill in the general information, including the type of contract, subscriber, cost, and subscription date.

2. Advanced Settings
   In the advanced settings, you can specify the number of users under the license, the notice period, and any additional comments or notes related to the contract.

3. Team and Document Integration
   Assign the contract to the relevant team or entity within your organization and upload any supporting documents directly to the contract record.

These enhancements provide a holistic view of your contracts, making it easier to manage and track all aspects of your contractual obligations. By centralizing this information in Kabeen, you can ensure that all team members have access to up-to-date contract details, improving overall efficiency and compliance.

We are excited to present a brand-new feature in Kabeen: the Application Comparison Report. This powerful tool has been designed to help you make more informed decisions about the applications in your portfolio by comparing two applications side-by-side.

Why Use the Application Comparison Report?

As IT landscapes grow more complex, it's common to find redundant applications within an organization. These redundancies can lead to unnecessary costs and inefficiencies, making it crucial to identify and rationalize such overlaps. Kabeen's Application Comparison Report allows you to do just that by providing a detailed comparison of key indicators for any two applications in your portfolio. This feature supports better decision-making, whether you aim to consolidate your applications or invest more strategically in the most effective tools.

Key Features

In-Depth Comparison of Key Indicators

The Application Comparison Report highlights crucial indicators for both applications, allowing you to make comprehensive evaluations. The key indicators include:

• Health Status: Understand the operational health of each application over the past 30 days.

• Performance Metrics: Compare the performance metrics to gauge which application is performing better.

• User Count: See how many users are actively using each application in the last 30 days.

• User Satisfaction: A score reflecting user satisfaction based on user feedback and ratings.

• Cost: Compare the annual costs of each application to assess their financial impact.

• Complexity: Evaluate the complexity of each application to understand the required resources for management and support.

Visual and Intuitive Interface

The Application Comparison Report is designed with a clean and intuitive interface, making it easy to understand and navigate. The side-by-side comparison allows you to quickly spot differences and similarities between the applications, facilitating faster and more informed decisions.

Practical Use Cases

Here are some practical scenarios where the Application Comparison Report can be highly beneficial:

1. Rationalizing Your Application Portfolio: Identify redundant applications and decide which one to keep based on performance, user satisfaction, and cost.

2. Strategic Investment Planning: Determine where to allocate resources and investments more effectively by understanding which application offers better value and performance.

3. Enhancing Operational Efficiency: Ensure that you are using the most efficient tools for your teams by comparing key metrics and making data-driven decisions.

How to Access the Application Comparison Report

To access this feature, simply navigate to the "Reports" section in Kabeen and select "Application Comparison." Choose the two applications you want to compare, and Kabeen will generate the report automatically.

Get Started Today

The Application Comparison Report is now available on the Kabeen platform. If you are not yet a Kabeen user, sign up for a free trial to experience this new feature and many other powerful tools designed to optimize your IT management.

We are dedicated to helping you achieve greater efficiency and clarity in managing your IT landscape. Stay tuned for more updates as we continue to enhance Kabeen's capabilities to meet your evolving needs.

We're always looking for innovative ways to enhance your ability to manage and understand your applications. We are excited to unveil our latest feature: Usage Discovery. This new functionality provides an automated insight into which teams are actively using the applications in your organisation.

Usage Auto-Discovery leverages a sophisticated agent deployed on user workstations. This agent tracks application usage and, when activity is detected over recent days from any team member, Kabeen updates the "Usage" tab of the respective application. This feature allows you to see real-time application utilization across your organization, streamlining the process of monitoring and managing application engagement.

To ensure data integrity and accuracy, Usage Discovery requires administrator confirmation to validate a team's usage of an application. This step is crucial because it:

1. Integrates the application into the team's IT mapping, highlighting the application in user agent bookmarks.

2. Updates the business matrix to display the team as users of the application.

3. Recognizes that detected usage can be very temporary, calling for deliberate confirmation to avoid inaccuracies in reporting.

This feature strengthens your oversight by showing which teams frequently engage with specific applications. It helps in identifying key applications driving your business processes and any potential training needs or re-allocation of resources.

Usage Auto-Discovery is particularly beneficial for environments where team projects and roles are dynamic, making it challenging to keep track of ever-changing application usage patterns. It facilitates an adaptive approach to software asset management, ensuring that your IT landscape is always aligned with actual business activity.

Usage Auto-Discovery is now available on the Kabeen platform. To start leveraging this functionality, visit the "Usage" tab in your application inventory.

The application roadmap is a new report available in Kabeen which brings together all of your applications and their life cycles.

Since this restitution, you will be able to:

• Identify and monitor applications being deployed and associated phases such as planning an integration or developing new business software.

• Anticipate the end of the contract to complete your calls for tenders on time or renew the best applications with peace of mind

• Build your master plan and your organization's digital strategy for the next 3, 5 or 10 years.

As with all reports available in Kabeen, the Application Roadmap has filters to focus on the elements that matter to you: A particular team, the highest business criticalities, etc. By default, we only display the applications for which the cycle of life has been informed.

Explore Kabeen's new user onboarding process, designed to quickly immerse you in operational efficiency.

Our revamped onboarding now includes deploying the user agent, a crucial step that unleashes the power of application auto-discovery. From the very start, you'll witness the immediate benefits of automatic application detection, which significantly simplifies and speeds up the mapping of your IT environment.

This new onboarding system is engineered to swiftly provide you with a comprehensive overview of Kabeen's capabilities, allowing you to make the most of our platform right from the start. Visit our product updates page to learn more and begin your enhanced experience with Kabeen like never before!

Tracking an application's lifecycle was one of the most anticipated features.

Each application now has a status (phase in, deployed, phase out, or decommissioned), which allows you to:

• Record applications that are under integration or development.

• Monitor decommissioning projects.

• Obtain a global view of the IT application roadmap (a feature to come!).

Without specific information, an application adopts an "active" status by default from its creation date in inventory or from its auto-discovery date if applicable.

Our latest update allows you to automatically generate a new view of your applications. The application matrix enables comparison of application usage between teams or business units according to each category.

It then becomes possible to distinguish unique usages or, conversely, redundant applications in your information system.

Like our other automatic analyses, filters are available, guiding your focus to the right place. In addition, the export of this matrix, just like the flow diagram, is natively integrated.

A small bonus: The applications appear with their criticality badge!

We're excited to introduce a significant update to how Kabeen measures application operational health metrics. We've now switched from synthetic probes to a user-focused perspective.

By using real user monitoring instead of synthetic transactions, we generate a more pertinent and accurate representation of application health. This shift means that the metrics we now offer are based on actual end-user experiences, ensuring that system health evaluations align more closely with real-world performances.

The advantage of this approach is twofold: it enables us to detect and address issues more accurately and efficiently, and it also promotes a user-centric approach, increasing overall satisfaction. We believe that these updates will vastly improve usability and the overall user experience in Kabeen. Stay tuned for further improvements to our platform!

You now have the ability to generate a PDF document of your flow diagrams directly from Kabeen. This offers unprecedented ease of sharing, whether for presentations, reports, or discussions with your teams.

The exported file retains all the detailed information of the diagram for a comprehensive view of your application structure.

Introducing a new feature from Kabeen that enriches your application inventory by allowing you to attach physical documents or linked URL.

This could include diagrams, operating documents (EXD), architectural documents (SAD), and more. There's no limit to how many documents you can add to each application.

If your document is hosted in a Document Management System (DMZ) or in Web application, you can also add it in the form of a link within Kabeen. This ensures all your relevant documentation is in one place, aiding productivity, and streamlining processes.

We are delighted to introduce our new navigation to you. Continually seeking to simplify the use of our platform, we have redesigned the organization of the menus and introduced an unfolded version which offers greater clarity.

This new configuration has been designed to offer you a more complete overview and immediate access to all sections. It also allowed us to centralize all help and support in one place. You can now find all the documentary, training or chat resources in one place.

We took your feedback into account to redesign the automatically generated application map in Kabeen.

It is now possible to group applications according to the criterion of your choice and you can hide data flows for a more condensed diagram.

Our new Architecture functionality goes even further thanks to the detailed analysis of the technologies you use, the age of your information system, the evaluation of obsolescence and the complexity of applications.

Our new Architecture Dashboard functionality goes even further thanks to the detailed analysis of the technologies you use, the age of your information system, the evaluation of obsolescence and the complexity of applications.

We have also redesigned the architecture tab of each application, for a cleaner design and more intuitive use. With Kabeen, know exactly where you stand and plan your future IT strategy

Use cases of the new Architecture Dashboard

• 🏚️ Urbanization of your applications
  Contain the technical debt of your applications by prioritizing your projects using the obsolescence note.

• 📖 Follow the level of documentation
  Use the documentary level as a key indicator of the IT department!

We're excited to introduce our brand new Organization page.

We designed it to be more intuitive, making understanding your business organization easier than ever.

In addition, this new interface offers greater flexibility in defining user groups. You can now create, modify and manage user groups with unprecedented ease.

Explore this new page and enjoy the simplicity and flexibility it offers.

Use cases

• 🏢 Organization by establishment
  Some organizations prefer to analyze their information system through geographic establishments (sales agencies, factories, etc.). It is now possible.

• 🌎 Organization by country
  International companies makes reading the information system more complex. We offer the possibility of structuring user groups by region or country.

We have initiated in-depth work aimed at displaying all of your metrics in real time. This is a significant step forward which will allow you to very quickly provide value through the monitoring of key IT indicators.

We started with usage indicators, notably the number of users per application. Now you can see this data update whenever a collaborator uses an application.

This is just the beginning and we look forward to bringing you real-time updates on other key metrics in the future. So, stay tuned to discover these new features.

With app auto-discovery, you can now automatically discover undocumented apps and add them to your inventory very easily.

This functionality is a real asset for companies that have to manage a large number of applications and have difficulty keeping their mapping up to date.

Indeed, auto-discovery makes it possible to detect applications that are not documented and which may cause security problems. By adding them to your Kabeen inventory, you can easily track them and update them as needed.

Our solution is based on a browser extension that analyzes the use of applications by company users anonymously and securely. Only professional applications are detected.

You will find this extension in the Chrome Web Store and soon on Safari and Firefox!

We are offering you today new connection and registration pages that are brighter but above all adapted to the format of your mobile phones!

At the same time, we inaugurate a new confirmation of your new account through a PIN code.